Policies

Wait List Process  

• To be placed on the waiting list, please select the club name from the Find A Club list. Then click "Enroll in Waitlist".
• Families are encouraged to register for an alternative club.  If space becomes available in your first choice club, we can transfer your club membership.
• Priority is given to families who: 
  • Have adults or teenagers able to fill volunteer needs.
  • Help us meet MyXC's goal of reflecting the racial diversity of the communities our clubs are located in.
  • Have skiers that fit into levels with available space.

If you have questions about our registration or waiting list process, please contact amy@myxc.org

SafeSport Act

In 2018, Congress enacted a new Federal law, the "Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017” which specifically requires amateur sports organizations to train all adult volunteers who come into contact with children regarding the prevention and reporting of child abuse.  It is more commonly referred to as the SafeSport Act.  

MyXC Abuse Prevention Policy & Procedures

As directed by the law, MyXC has developed a Minor Athlete Abuse Prevention Policy as a foundation for a safe environment for kids, families and our volunteers.  The policy and procedures include the following:

• All volunteers will now register through MyXC.org
• MyXC will complete background checks on all club leaders and many of our coaches/volunteers
• Explicit no 1:1 adult:child contact policy
• Reporting procedure developed

Training

All adults who are in regular contact with children or have positions of authority over children will complete the MyXC Abuse Prevention and Athlete Well-Being Training.  This training will also be made available to all parents/caregivers.

After completing the training, volunteers will need to complete the quiz to certify they have completed and understand the materials.

SkiSparks
Membership and equipment rental fees are refundable until Dec 1, less a $10 processing fee per skier. Equipment fees will be fully refunded if we can not provide properly sized equipment to the skier. After Dec 1, there are no refunds, unless for medical reasons (we must be notified before the first club meeting).

We do NOT guarantee that your club will meet on-snow for eight sessions. We do our best, but as this is an outdoor activity, it is not uncommon to have weather cancelations. Most clubs will reserve one day as "make up" at the end of the season. In cases of low or no snow, some clubs will choose to meet and do alternative activities, some clubs will meet at a location with man-made snow (typically at at different meeting time because of permit limitations), and some clubs may cancel.

Skiwerx
If membership is canceled before sessions begin, 80% of the registration fee will be refunded. 
If membership is canceled within two weeks of the season start date, 60% of the registration fee will be refunded. If Skiwerx equipment was rented, it must be returned and a 50% refund will be issued.

To request a refund, please email [email protected].

Health and Safety Pledge

• All MyXC participants and volunteers will closely monitor their health and all family members' health.  If the MyXC participant or someone living in the same house as the participant is sick or showing symptoms of COVID-19 that you cannot attribute to another health condition you must stay home and cannot participate in in-person clubs.
  • Symptoms are: cough, shortness of breath, fever, chills, fatigue, muscles or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, gastrointestinal symptoms (nausea, vomiting, or diarrhea).
• If the participant or volunteer has been exposed to COVID-19, call your health care provider and follow their guidance before attending in-person club.

Download the waiver here: https://www.myxc.org/upload/editor/pdfs/Waiver2023.pdf